Medical Record Retrieval Services for Law Firms

Medical Record Retrieval Services That Accelerate Your Team’s Workflow.

American Retrieval specializes in medical record retrieval for attorneys and law firms. We have helped thousands of lawyers retrieve medical records that help them focus on billable hours and build winning cases. Throughout our years of assisting law firms, our experts have gained an understanding of the importance of providing quick turnaround and easily accessible medical records for our clients.

We know that a fast turnaround for record retrieval is crucial to your law firm. By creating direct integrations with copy services such as CIOX, who process the release of medical records for approximately 55% of the country’s medical providers, American Retrieval is able to keep a consistent turnaround time of 15 days. We pride ourselves on our ability to cultivate long lasting relationships and a positive reputation in the record retrieval industry.

You need all the time you can get to build a strong case, and legal document retrieval can take up too much of that time. It’s our job to make yours easier. Our revolutionary record retrieval process delivers digital medical records that can stand up in court.

Additional Record Retrieval Services & Capabilities

Secure Client Portal & System Integration

  • Access and manage all record requests through a HIPAA-compliant online portal with robust navigation and collaboration features (annotation, highlighting, search).
  • Seamlessly integrate with your firm’s or insurance company’s software stack to avoid switching systems and maintain workflow continuity.

 

OCR Processing & Advanced Search

  • All records delivered are processed via OCR so that text is searchable by keywords and dates.
  • Jump directly to relevant pages within large document sets, improving your team’s efficiency in reviewing medical files.

 

Insurance & APS Record Retrieval

  • Support for claims-related document retrieval, including APS (Attending Physician Statements) and other insurance records.
  • Tailored workflows and retrieval for insurance clients, parallel to the capabilities offered to law firms.

 

Cost-Efficient Request Handling

  • Transparent and fair pricing that avoids double charges for follow-ups or updates.
  • Proactive follow-up and management of delays so your firm or insurer doesn’t get billed repeatedly for the same record set.

 

Learn How Our Record Retrieval Service Can Save Your Law Firm Time & Money.

Schedule a private demo at a day and time of your choosing. Find out how American Retrieval can reduce the cost, time and headache involved with obtaining medical records.

Learn How Our Record Retrieval Service Can Save Your Law Firm Time & Money.

Schedule a private demo at a day and time of your choosing. Find out how American Retrieval can reduce the cost, time and headache involved with obtaining medical records. Let us know how to reach you to schedule your upcoming online demonstration.

Questions or need more information? Call 763.233.7300 or email us at info@americanretrieval.com to schedule a demo today.

Frequently Asked Questions About Medical Record Retrieval for Law Firms

Can lawyers pull medical records?

Yes, lawyers can request and retrieve medical records with proper authorization from the client or through a subpoena. At American Retrieval, we help law firms handle this process efficiently by managing authorizations, provider communication, and delivery through our secure digital platform.

Can medical records be used in a court of law?

Yes, medical records are often key evidence in legal cases and can be presented in court, provided they’re obtained legally and maintained with proper chain of custody. Our digital records are securely stored, HIPAA-compliant, and prepared to meet evidentiary standards. However, admissibility ultimately depends on local laws and court rules, so legal professionals should verify requirements in their jurisdiction.

How long does it take for a lawyer to receive requested medical records?

With American Retrieval, most record requests are fulfilled within 15 days. Our direct integration with major copy services like CIOX allows for consistent turnaround times, helping law firms avoid delays and keep their cases moving forward. However, actual timelines may vary depending on the healthcare provider’s response time and other external factors.

How far back can medical records be subpoenaed?

Medical records can typically be subpoenaed as far back as is relevant to the case. The exact time frame may depend on state laws, the nature of the case, and the provider’s retention policies. Our team ensures proper handling of subpoenas to support your legal strategy.

What is the fastest way to get medical records?

The fastest way is to work with a specialized retrieval partner like American Retrieval. We streamline the process through digital tools, direct provider connections, and expert account support, so your team spends less time chasing records and more time building your case.